Think big. Start small. Move fast.
Next Enterprise Archive helps you capture, keep, share, and discard your business documents efficiently. A complete platform for business document and process management, where you cherry-pick the features and functions as you need them. Lets you start small and move fast.

Capture all your documents efficiently 
Next Enterprise Archive captures everything. Order confirmations, delivery notes, invoices, statements, and reminders from your core systems. Proposals in Word and calculations in Excel from Microsoft Office. Orders and returns in emails from Outlook. Supplier invoices and shipping documents scanned from paper. Product pictures in jpg, and videos in mp3 from PIM. Wav files from you telephone system. XML and EDI from your partners. Etc.

Capture from anywhere
Add documents to the enterprise archive with drag'n'drop or a click inside Next. Or directly from within Outlook, Word or Excel. Scan paper documents using professional scanners, multi-function copiers, or your mobile. Add documents automatically, by monitoring folders and Exchange servers. Or directly from your business systems. Next has document captures for a myriad of systems, and an open architecture that makes it easy to add new ones.

Assisted all the way
When you add a business document manually, Next lists all available categories. And verifies the information you provide — customer, supplier, and order numbers — against your business systems. Accept the automatic suggestions or click to search for alternatives.

High volume capture
When documents come in high volumes — from production scanners, mail servers, or business systems — Next shines.

With our single server reference configuration, Next captures an impressive 4,600,000 documents per hour. If you need more capacity - add servers.

For documents that come without index information, Next applies advanced OCR, text extraction, and full text indexing.

Keep your documents safe
Taking good care of your business documents has always been important. With GDPR in place, it has become vital. An enterprise archive is a must, and Next Enterprise Archive is designed for keeping your documents safe.

Automatic structuring of documents
Next automatically organizes all your documents based on metadata and actual document content. E.g. sales invoices are automatically placed in the logical folders for the customer, document type, sales rep, and each stocked item. This way your customer folder is automatically kept up to date with all relevant documents.

Policy based permission control
Next lets in the right people — and keeps out the rest. You set up your own permission policies using document types, user groups, and metadata. While sales invoices may be available to most, payroll documents are for sure HR staff only. And forget about circumventing the defined permissions. Security is built in, and there are no back doors. Not for you. And not for us.

Bulletproof audit log
All actions in Next are logged down to the millisecond. Now your auditors can easily check compliance. Price list users can see who is delaying the new edition. And you can see, who did the current version of the document you intend to update.

Version control
Next automatically keeps track of all your changes. And lets you view any previous version of each document.

If you are in a bigger team, you’ll appreciate the ability to check out a document before editing.

Before you edit the price list, you check it out — to eliminate the risk of interference from others. Once you're done, you simply check the document back in for everyone to use.

Share your knowledge easily
The true value of an enterprise archive comes with finding documents. The modern and easy-to-use browser-based interface gives everybody access to documents from anywhere. You will love being up-to-date whether you are in the office, on the next floor, down the road, at home, or across the globe. Regardless of office hours.

Structured access to documents
Simply select the relevant customer folder to view all the in- and outgoing documents related to this customer. From anywhere, any time, and always up to date. The same goes for your suppliers, employees, projects – any other entity relevant in your business.